Privacy Policy

1. Information We Collect

We collect information you provide directly: name, email address, institutional affiliation, and account credentials. When you use our AI services, we process the documents and content you submit to generate results.

We automatically collect usage data: page interactions, feature usage, session duration, and error reports to improve our platform.

2. How We Use Your Information

• Provide, maintain, and improve our AI-powered research tools
• Process and analyze documents you submit for research assistance
• Send administrative emails (verification, password reset, updates)
• Detect and prevent abuse, fraud, or unauthorized access
• Comply with legal obligations and enforce our Terms of Service

3. Data Sharing & Third Parties

We do not sell your personal information. We may share data with:

• AI Service Providers: Content submitted to our AI tools is processed through third-party AI APIs (OpenRouter). These providers do not use your data for training.
• Cloud Infrastructure: Your documents are stored securely on Neon (PostgreSQL) and local storage.
• Legal Requirements: We may disclose information if required by law or to protect our rights.

4. Data Retention

We retain your account information until you delete your account. Document content is retained as long as your account is active. Usage logs are retained for 12 months for security analysis.

5. Your Rights

You may access, correct, or delete your personal data at any time through your account settings or by contacting us. You can export your data upon request.

6. Security

We implement industry-standard security measures including encryption in transit (TLS) and at rest, secure authentication, and regular security audits. However, no method of transmission is 100% secure.

7. Contact

For privacy inquiries, contact us at info@researchconferencehub.com.

8. Changes to This Policy

We may update this policy from time to time. Material changes will be notified via email or a notice on our platform.